How AI can Help You Reclaim Your Evenings as a Therapist
I talk a lot about balance.
Balance between being a therapist and an entrepreneur.
Balance between showing up for clients and showing up for my family.
Balance between running a business and running after twins who somehow always move faster than I do.
I’ve learned over the years that the key isn’t about doing everything. It’s about doing the right things and letting go of the rest. That’s why finding ways to work smarter instead of longer makes such a difference.
Automation has been a huge part of that journey for me. I’ve leaned on AI for writing blogs, streamlining marketing, and optimizing SEO, and I’ve seen firsthand how much time and energy it can save. But one of the trickiest parts of practice life has always been documentation.
If you’ve ever looked at your calendar at the end of a long day, realized you still had five notes left to write, and wondered how you were going to muster the brainpower, you know exactly what I mean.
Those are the moments when it feels like you’re still at work, even though you’re technically done for the day. It’s the invisible labor of private practice that nobody really prepares you for: the hours of charting, scheduling, billing, and all the in-between tasks that stretch your day long past client sessions.
This is why Jane’s AI Scribe is such a promising shift. It’s a feature inside Jane (the same clinic management software that already handles booking, billing, and scheduling for thousands of practitioners), and it’s designed to completely change the way documentation fits into your day.
What Makes AI Scribe Stand Out
Here’s what sets Jane’s approach apart:
It keeps the focus on connection. With client consent, you can record a session or dictate your notes directly into the client chart. Instead of splitting your attention between listening and typing, you stay fully present in the room. AI Scribe takes the audio and helps you build out the note afterward.
It gives back your time. Recordings can be turned into SOAP notes or other custom formats in minutes. You simply review, make any edits you’d like, and sign off right then and there. That means wrapping up your documentation before you even walk out the door.
It’s customizable. You’re not stuck with generic templates. You can pull from Jane’s template library or design your own Smart Templates that reflect your workflow and your clients’ needs. The notes stay yours, just streamlined.
It’s built with compliance in mind. Like everything in Jane EMR, AI Scribe is fully HIPAA and PIPEDA compliant, so your documentation stays secure.
How It Could Look in Your Workflow
In a typical day, you might wrap up back-to-back sessions and immediately feel the weight of unfinished notes waiting for you. With AI Scribe, that cycle looks very different. As soon as the session ends, the recording can be converted into a draft note while you’re already moving on to your next session. Instead of starting from scratch, you’re simply reviewing, personalizing, and signing off.
By the time you step out of the office, your documentation is complete. There’s no need to carry the task home, no late-night scramble to catch up, and no growing backlog taking up mental space.That’s the kind of balance that feels sustainable: not just for a week, but for the long run.
The Ripple Effect of Saving Time
Documentation will always be part of the job. What’s changing is how much of yourself you have to give up in the process. With AI Scribe, charting becomes less of a burden and more of a quick, integrated step in your workflow.
The benefits of a tool like this go beyond simply faster charting. It’s what faster charting makes possible. Finishing notes before you leave the office means evenings free from “just one more thing.” It means being able to pick up your kids from school without the mental load of half-written documentation hanging over you. It means weekends can actually be weekends.
And the ripple effect shows up in client care, too. When you’re not distracted by admin, you show up with more energy, sharper focus, and stronger therapeutic presence.
In other words, what supports you also supports them.
Ready to Explore AI Scribe?
If you’re already using Jane’s EMR, you can start using AI Scribe right away. And if you’re new to Jane, this could be the feature that finally makes practice management feel manageable.
I’d love for you to see it for yourself. Use my affiliate link and be sure to mention my code BALANCEDPRACTICE1MO at signup for a 1-month grace period on your new Jane account. It’s a chance to see firsthand how much lighter your days can feel when documentation stops running the show.
Because at the end of the day, the best gift we can give ourselves as practitioners isn’t more hours in the day. It’s the freedom to use our hours differently.
About the Author
Audrey Schoen, LMFT, is a seasoned business consultant and financial boundaries expert who understands the challenges of being a therapist, practice owner, and parent of twins. With her extensive experience, she specializes in helping therapists enhance their marketing voice and directly connect with their ideal clients. Audrey equips therapists with actionable steps and empowering insights, ensuring they can confidently set fees and effectively serve their clients.
Partner with Audrey to take your practice to the next level!